Job Announcement: Full-Time Office Administrator
Subject: Job Announcement: Full-Time Office Administrator
Location:
Kabul, Afghanistan
Organization: Ibn Sina Research and Development Organization
Application Deadline: June 25th 2025
Start Date: As soon as possible
About the Organization:
The Ibn Sina Research and Development Organization is a non-profit, independent institution focused on infrastructure development, strategic planning, and applied research in Afghanistan. We support national recovery and prosperity through science-based initiatives and cooperation with both national and international stakeholders.
Position Overview:
We are looking for a full-time Office Administrator to manage the daily operations of our Kabul office. The successful candidate will be highly disciplined, trustworthy, and spiritually grounded, serving as an example of our institutional values. They will also support communication, data management, and coordination among colleagues in and outside Afghanistan.
The administrator will report directly to the CEO, and in their absence, to the Senior Advisor to the CEO. Coordination with other colleagues will take place via the designated Kabul Office WhatsApp group, but all reporting and instructions follow the formal line of authority.
As part of the organization’s integrity policy, the selected candidate must provide a bailsman (ضامن ) as a guarantor of their conduct and responsibilities.
Key Responsibilities:
• Manage the day-to-day administrative operations of the Kabul office,
• Ensure secure handling of incoming and outgoing communications and documentation,
• Support organization-wide communications via the Kabul office WhatsApp group,
• Coordinate schedules, meetings, and logistics for internal and external visitors,
• Maintain an orderly filing and archiving system (physical and digital),
• Oversee the cleanliness, maintenance, and security of the office premises,
• Support preparation of the data basis for the 17 infrastructure sectors,
• Assist in organizing events such as workshops, seminars, and official visits,
• Monitor inventory and request office supplies as needed,
• Report regularly and directly to the CEO or Senior Advisor to the CEO.
Further details will be handed over after the appointment.
Eligibility and Required Qualifications:
• Bachelor’s degree in Business Administration, Management, or related field,
• At least 3 years of proven experience in office administration or coordination,
• Excellent written and verbal communication skills in English, Pashto, and Dari,
• High level of integrity, discipline, and spiritual maturity,
• Demonstrated ability to maintain strict confidentiality,
• Excellent digital literacy (AI, Microsoft Office and other applications, scanning tools, WhatsApp, etc.),
• Ability to work independently and within a team,
• Candidate must not hold another job or commercial activity concurrently,
• Must provide a trusted bailsman ضامن) ) prior to final appointment.
Working Conditions & Benefits:
• Work Hours: 8 hours per day, 6 days a week (Friday is the official holiday),
• Leave: All official public holidays per the Government of Afghanistan,
• Salary: AFN 8,000.00 (gross), inclusive of taxes and other deductions,
• Probation Period: 3 months,
• Contract Duration: 1 year (after successful probation).
Renewable based on mutual agreement. Both parties may terminate the contract with a 1-month written notice.
Application Process:
Interested applicants are invited to submit the following documents to: [d.azimi@isrand.org]:
1. Updated CV,
2. Cover letter explaining your interest and qualifications,
3. Copy of Tazkira or National ID,
4. Details of a trusted bailsman (name, ID copy, contact information),
5. Two professional references with contact details.
Note:
Only shortlisted candidates will be contacted. The Ibn Sina Research and Development Organization is an equal opportunity employer and strongly encourages applications from qualified individuals of all backgrounds.
