Privacy Policy

1. Who We Are

ISRAND — Ibn-e-Sina Research and Development Organization — is a charitable company limited by guarantee, registered in England and Wales. We are the data controller for personal information collected through this website and our programmes.

Contact: info@isrand.org

2. What Data We Collect

We may collect the following types of personal information:

• Name, email address, and organisation when you contact us or apply for membership
• Professional background and areas of expertise for membership and partnership applications
• Event registration details including name, affiliation, and dietary requirements
• Technical data such as IP address, browser type, and pages visited when you use our website
• Communications you send to us via email or contact forms

3. How We Use Your Data

We use your personal data only for the following purposes:

• Responding to enquiries and managing membership applications
• Delivering programmes, events, and capacity development activities
• Sending updates, publications, and communications you have opted into
• Improving our website and understanding how it is used
• Fulfilling our legal and regulatory obligations as a registered charity

4. Legal Basis for Processing

We process your personal data on the following legal bases under UK GDPR:

• Consent — where you have given us explicit permission, such as subscribing to communications
• Legitimate interests — for operational purposes such as responding to enquiries
• Legal obligation — where required by charity law or company law
• Contract — where data processing is necessary to fulfil a membership or partnership agreement

5. How Long We Keep Your Data

We retain personal data only for as long as necessary for the purpose it was collected, or as required by law. Membership records are retained for the duration of membership plus seven years. Contact enquiries are retained for two years unless a continuing relationship is established.

6. Sharing Your Data

We do not sell, rent, or trade your personal data. We may share data with:

• Service providers who support our operations (e.g. email platforms, website hosting) under strict data processing agreements
• Regulatory bodies where legally required (e.g. Companies House, HMRC)
• Partner organisations only with your explicit consent

7. Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data in certain circumstances
• Object to or restrict how we process your data
• Withdraw consent at any time where consent is the legal basis
• Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, contact us at info@isrand.org.

8. Cookies

Our website uses essential cookies to function correctly. We may also use analytics cookies to understand how visitors use the site. You can control cookie preferences through your browser settings. We do not use advertising or tracking cookies.

9. Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure. Our website is served over HTTPS. Access to personal data is restricted to authorised personnel only.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The date at the top of this page reflects the most recent revision. Significant changes will be communicated to members directly.